Area Administrative Manager
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
We are seeking a highly organized and dynamic professional to join our Minnesota – Wisconsin team as an Area Administrative Manager. In this leadership role, you will oversee administrative operations across the area, serve as a trusted partner to our leadership team, and champion excellence in communications, events, and team engagement. The ideal candidate will possess a strong blend of strategic thinking, problem solving, attention to detail, and the ability to inspire and collaborate with others.
Responsibilities
In the role of Area Administrative Manager, we'll count on you to:
- Oversee area-wide office administrative operations
- Coordinate, develop and administer area-wide administrative policies and procedures, and identify opportunities to continuously improve
- Supervise administrative support employees within the area; includes interviewing, hiring and training administrative employees
- Assist the area leadership with employee administration, executive administrative support, and preparation of operating plans and other special reports
- Oversee administrative budget and reporting
- Execute electronic signatory procedures for contracts, proposals, and business forms
- Manage both short and long range planning for area office space
- Manage area communications, including SharePoint and Engage; scheduling and preparing materials for meetings
- Proactively manage schedules and deadlines
- Provide oversight of internal staff events
- Support employee engagement committees
- Oversee reception desk coverage and ensure back-up for other administrative team members as needed
- Participate in regular meetings with area leadership
- Operate with a strong sense of customer service for internal clients
- Perform other duties as needed
Preferred Qualifications
- Associates Degree
- Previous professional experience in the Engineering, Architecture, or Construction industry as an office administrator/manager
- Comfortable handling confidential information
- High school diploma or equivalent
- A minimum of 10 years related experience
- Excellent written and verbal communication skills
- Solid interpersonal skills
- Strong time management skills and ability to prioritize
- Exceptional attention to detail and organization
- Strong problem-solving skills and analytical abilities
- Ability to adapt to changing situations in a professional manner
- High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint
- An attitude and commitment to being an active participant of our employee-owned culture is a must
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
