Communication Specialist - Events
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
In the role of Communications Specialist - Events, we'll count on you to:
Conference Sponsorships
- Track and maintain a comprehensive list of business group funded conference sponsorships
- Coordinate with leadership to identify sponsorship opportunities
- Negotiate sponsorship contracts with professional organizations
- Develop and implement strategies to leverage sponsorship investments in partnership with respective conference planning team
- Fulfill sponsorship benefits (e.g., complementary registrations, advertisements, handouts, exhibit booths, etc.) for essential and strategic conferences and coordinate with market sector leads high impact conferences
- Develop and maintain collaboration sites for high-impact conferences in coordination with market sector leads
- Process payments through accounting
- Maintain a selection of exhibit booths in the Company Store in collaboration with EMS in partnership with the market sector leads
- Advise local marketing teams on best practices to approaching local and regional conference sponsorships and exhibits
Professional Organization Memberships
- Track and maintain list of business group funded professional organization memberships
- Maintain membership benefits, member lists and access to organizations websites
- Promote the benefits of our professional organization memberships
- Process payments through accounting
Event Coordination
- Maintain a list of business group funded client events
- Provide planning team with appropriate venue options and facilitate timely venue decisions
- Complete associated contracts and credit card authorizations
- Develop menus, room layouts, coordinate furnishings, entertainment, etc.
- Develop invitations, invitation process, client lists, conference registration list, and track RSVPs
- Process payments through accounting
Abstracts/Stipends/Presentations
- Coordinate with market sector and business class leadership to drive presentation/abstracts submission for High Impact and Strategic conferences in partnership with the market sector leads
- Coordinate with business group website and social media liaison to list presentations on website and promote on social media
- Perform other duties as needed
Preferred Qualifications
- Bachelor's degree in closely related field
- Previous consulting and/or creative agency experience.
- A minimum of 5 years experience in a communications field of expertise: social media, event planning, community engagement, target marketing, descriptive writing, public involvement, etc
- Experience in a communications field of expertise: social media, event planning, community engagement, target marketing, descriptive writing, public involvement, etc.
- Excellent written and verbal communication skills
- Self-motivated and ability to work independent with multiple teams as well as team oriented
- Great interpersonal and communication skills - positive outlook and attitude
- High aptitude for managing and solving tactical issues
- An attitude and commitment to being an active participant of our employee-owned culture is a must
- Comfortable and competent while working with senior leaders and managing cross-functional efforts
- Demonstrated ability to operate both strategically and tactically in a high-energy, fast-paced environment
- Committed to quality, continuous improvement, and HDR values
- Proficient in Adobe Creative Suite - InDesign
- Proficient in Microsoft Office Suite
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
