Water Business Group Administrator
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
- Work collaboratively with area and business group leadership to implement company policies
- Utilize established HDR systems (Pronto/Pulse/BI) to manage projects and streamline HDR processes
- Look for bottlenecks within the area and develop best practices that align with corporate guidance in procurement/contracts, financial tracking, staff planning and quality assurance
- Provide financial business support by proactively monitoring project dashboards and tracking project metrics
Identify problems and work with PM’s to proactively problem solve - Work with PM’s to develop cost effective change management
- Establish effective communication and collaborative relationships with all functional groups
- Clearly communicate processes and expectations from the team (PM’s, PC’s) to streamline workflow
- Communicate with transparency with PMs to foster growth and involvement
- Provide leadership, assistance and guidance to other employees and management in the interpretation, development, and application of policies, practices, and procedures
- Facilitate and provide oversight with project managers and coordinators to adjust working cost forecasts accurately
- Take responsibility for a wide variety of specialized project-related administrative and accounting functions
- Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records
- Compose and develop correspondence and reports
- Manage project insurance matters
- Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
- Answer questions regarding company policies, procedures and guidelines
- Organize and coordinate meetings, and assist with presentations
- Work with complex contracts and sub-agreements
- Track and monitor project budgets, workloads and schedules
- Actively participate in project reviews
- Exhibit professionalism with clients
- Work closely with multiple Project Managers and project teams
- Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions
- Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations
- Oversee activities of other administrative project support staff as needed
- Train and mentor project managers, project coordinators and others in team structure.
- Collaborate on a variety of specialized project-related administrative, project coordination and management functions.
Be a resource for WBG PM’s with project or financial needs.
Preferred Qualifications- Associate degree in a closely related field or combination of education and relevant experience
- A minimum of 10 years of experience; an advanced degree may offset years of experience
- Understands the scope of work to sufficiently build and status schedules, cost plans, spend plans, within a variety of project controls tools
- Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
- Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment
- Self-motivated, well-organized and detail-oriented
- Ability to handle confidential information
- Local candidates preferred
- Bachelor's degree
- A minimum of 5 years related experience
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- An attitude and commitment to being an active participant of our employee-owned culture is a must
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
