Field Office Administrator
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
Represent the project owner for construction administration issues
Use a strong understanding of construction methods, procedures and administrative processes, excellent documentation skills and good interpersonal skills to communicate effectively with the owner / client, project management / construction management team, contractor and sub-contractors and other team members
Supports the construction project managers
Work independently as well as part of the owner’s team
Make sure that documents are received, addressed, filed and actions taken such that the project does not experience delays
Assist the project manager / construction manager with letter writing, responding to RFI’s, submittals, request for changes, draft task-orders, change orders, and other correspondence required for contract administration.
Work with project staff to lead the maintenance of project documentation
Process all correspondence and progress pay estimates
Advise the project manager and staff of project status
Assist the project manager in preparing monthly project reports for the client
Assists the construction management team in coordinating with 3rd parties, utility companies, materials testing, surveying, source inspection, construction inspection, tracking quality control test results and verifying contractor compliance to the quality control / quality assurance plan / program.
Support project / construction / commercial manager with research and fact-finding for contractor disputes and claims
Develop fact-finding reports, owners position papers and resolve disputes / claims.
- Previous professional experience in the Engineering, Architecture, or Construction industry as an office administrator/manager
- Comfortable handling confidential information
- Experience developing internal processes and electronic filing systems
- Prolog, Procore, Primavera, PMWeb or other document and project / program management tools
- Associates in Engineering or Business Administration
- Caltrans and/or City of LA experience
- Experience with Progressive Design-build, Design Build and/or CMGC Alternate Method of DeliveryPrevious LAWA experience
Knowledge of LAWA Office Engineering process and procedures
- High school diploma or equivalent
- A minimum of 7 years related experience
- Excellent written and verbal communication skills
- Solid interpersonal skills
- Strong time management skills and ability to prioritize
- Exceptional attention to detail and organization
- Strong problem-solving skills and analytical abilities
- Ability to adapt to changing situations in a professional manner
- High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint
- An attitude and commitment to being an active participant of our employee-owned culture is a must
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
